Welcome to Conferize. Conferize enables businesses and individuals all over the world to create, manage and promote their events by using the online web platform conferize.com and related websites (the Platform) and the service in connection with the Platform (the Services) provided by Conferize (Conferize A/S, DK 34472742 registered in Denmark).
The Terms of Service consist of terms governing the relationship between the organizers of events and Conferize (the Organizer Terms) and terms governing the relationship between the individuals attending the event and the organizer – and the relationship between the attendees and Conferize (the Attendee Terms).
Besides the above mentioned the Terms of Service also includes an EU Data processing addendum.
These general terms and conditions (the Organizer Terms) shall govern the contractual relationship between the user of the Platform and the Services (the Organizer) and Conferize. These terms regulate solely the relation between Conferize and the Organizer and do not constitute any rights or undertakings for any third party, including any attendee (the Attendee) to the events on the Platform.
In the case of multiple users with login to the same organizer account, the following terms shall apply to all users individually.
By signing up for an account on Conferize and creating events on the Platform you (Organizer) accept the following Terms. If you do not agree to be bound by these terms, please do not sign up to the Platform.
As part of setting up an event, you can set-up, promote and sell tickets.
If any provision of these Organizer Terms is, for any reason, invalid and/or unenforceable, the remaining provisions shall continue to be valid and enforceable to the fullest extent permitted by law. The parties agree to replace an invalid and/or unenforceable provision with a valid and/or enforceable provision which most closely approximates the intent and economic effect of the invalid and/or unenforceable provision. This also applies to contractual loopholes.
These Terms and the contractual relationship shall be governed by Danish Law and disputes shall be settled by Danish courts.
These General Terms and Conditions (the Attendee Terms) governs the relationship between the individual attending the event (the Attendee) and the organizer (the Organizer) – and the relationship between the Attendee and Conferize.
By signing up for an event and/or buying a ticket on one of the websites provided by Conferize, you (Attendee) accept the following Terms. If you do not agree to be bound by these Attendee Terms, please do not register for the event and/or use the Platform or the Services.
Special Responsibilities under the General Data Protection Regulation (GDPR).
When you create events and become an event organizer through our services, you become a data controller in relation to the GDPR, and Conferize is your data processor.
This section of the Terms of Service sets out the rights and obligations that apply to Conferize’s handling of personal data as a Data Processor on behalf of the event organizer as a Data Controller.
The data processing will take place with regards to the relevant personal data regulation, hereunder but not limited to the General Data Protection Regulation (GDPR) (EU/2016/679).
Conferize ensures that only those persons who are authorized to do so can access the personal data being processed on behalf of the event organizer.
Our current subprocessors the event organizers agree to by signing up for our services is listed here. https://www.conferize.com/subprocessors
The event organizers’ may, at their own discretion and by their own providing of the legal requirements, transfer of data to third countries or international organizations, and we will assist the event organizers in doing so by their request, or if we are obliged to do so under EU or Member State law to which we are subject.
Conferize will assist the event organizers in ensuring compliance with the event organizers’ obligations pursuant to Articles 32-36 of the General Data Protection Regulation considering the nature of the processing and the data made available to us, cf. Article 28, sub-section 3, para f.
We shall, as far as possible, considering the nature of the processing, assist the event organizers with appropriate measures, in the fulfillment of the event organizers’ obligations to respond to requests for the exercise of the data subjects’ rights pursuant to Chapter 3 of the GDPR.
As Data Processor, Conferize shall, per request from event organizers, within reasonable time, make available to the event organizers all information necessary to demonstrate compliance with the obligations laid down in Article 28 of the GDPR and this section of the Terms of Service. Conferize will allow for and contribute to audits, including inspections performed by the event organizer or another auditor mandated by the event organizer. Conferize reserves the right to charge event organizer a reasonable fee for assisting with providing such information and/or audits.
Conferize shall take all the measures required pursuant to Article 32 of the GDPR which stipulates that with consideration for the current level, implementation costs and the nature, scope, context, and purposes of processing and the risk of varying likelihood and severity for the rights and freedoms of natural persons, the Data Controller and Processor shall implement appropriate technical and organisational measures to ensure a level of security appropriate to the risk.
On termination of the processing services, we are obliged to erase or return all the personal data to the event organizer shall be under obligation, at the event organizer’s discretion, and to erase existing copies unless EU law or Member State law requires storage of the personal data.
We use the following subprocessors to assist in providing our service: