TVX is the leading international conference for presentation and discussion of research into online video and TV interaction and user experience. The conference brings together international researchers and practitioners from a wide range of disciplines, ranging from human-computer interaction, multimedia engineering and design to media studies, media psychology and sociology.
We are welcoming applications to be on the TVX2014 Program Committee. This involves playing a key role in the submission and review process, including attendance at the PC meeting in Newcastle. We are opening applications to members of the community, industry and academia who feel they can contribute to this group.
During the TVX submission process, we can provide the opportunity to bring the experience of established researchers to new researchers. In the mentorship program we get you in contact with a specific member of the community who will provide feedback and support for your submission.
We are offering mentoring for those submitting to TVX from seasoned TVX researchers and program committee members. Those receiving mentoring will be offered:
- Two opportunities for feedback over Skype from their mentor
- A commented draft at each stage.
Please note that this is primarily aimed at those who are new to submitting to the TVX community, those in circumstances which are particular adverse (e.g. a disability or personal circumstances which impact upon the paper preparation process), or a particularly novel submission which may require additional input. The aim is to ensure that excellent underlying work is given the best opportunity of being accepted.
BECOME A MENTOR
We are looking for experienced TVX researchers to help mentor researchers new to our community, or with particularly challenging submissions. If you would like to help out, please indicate on the following form.
Our process for individual reasonable adjustments is simple: please email our Inclusion and Accessibility Chairs with a request (firstname.lastname@example.org) and this will be treated with the strictest confidence. To ensure that we can fully accommodate your needs, please contact us by 10th April – whilst we will still act upon requests made after this point, certain adjustments may not be possible without sufficient notice (e.g. the need to seek providers in good time for the conference). Below we have listed both examples of reasonable adjustments that can be individually requested, as well as the specific steps we are already taking in an anticipatory sense.
EXAMPLES OF INDIVIDUAL REASONABLE ADJUSTMENTS
We can make a range of reasonable adjustments on an individual basis to meet individual needs. Below we have listed a number of examples in order to illustrate the steps which can be taken for individuals. This is far from exhaustive, instead it is designed to help people understand the types of steps that can be taken, and thereby assist in making their own reasonable adjustment requests.
Advance access to the written materials prior to the conference. This could be appropriate for someone who needs to have them converted into a different format (e.g. Braille), or needs additional time to read the materials in order to decide which sessions that they would like to attend (for instance as a consequence of Dyslexia).
A BSL interpreter for D/deaf people who require this. Given the limited availability of qualified interpreters, it would be helpful to have as much advanced notice of a request on these lines as possible.
Free registration for a Personal Assistant attending the conference to aid a participant. We may also be able to provide a member of our team to provide assistance in appropriate cases.
Special dietary requirements accommodated on request, be they for disability, religious, or cultural reasons.
Support in arranging appropriate accommodation, for instance for an attendee who needs to be close to conference venue, requires a wheelchair accessible room, or an appropriate fire alarm for a D/deaf person.
Arrangement of an individual fire evacuation plan.
Accessible Transport between the venue, satellite events (such as the grand buffet) and the hotel.
THE REVIEW AND SUBMISSION PROCESS�
We are able, upon request, to undertake limited steps in order to assist with the review of submissions if someone has been particularly disadvantaged by virtue of their disability. The aim is to ensure that the best possible research is included in our conference. This might include cases where an author was impacted by a fluctuation of their disability near the submission deadline, or where the ability to prepare the submission has been otherwise been impacted by disability (e.g. the formatting of the submission, including associated multimedia content, or in certain cases, understanding of the assessment criteria and process).
Whilst we cannot adjust the competency standard in respect of the final submission, including both the underlying research and the final exposition, we can take steps to provide additional time and support with a submission. This might in some cases potentially include conditional acceptance with substantial shepherding if there are special circumstances that may warrant this, and the submission as submitted has suitable potential which could be realised by the publication deadline. If there are particular circumstances which may require reasonable adjustments to ensure that a submission is treated fairly, then we encourage you to contact us as soon as possible. Please note that reasonable adjustments in respect of submissions cannot be approved after the program committee has met to consider them.
ANTICIPATORY STEPS EMBEDDED INTO THE CONFERENCE ORGANISATION
We have incorporated a number of anticipatory steps in the planning of our conference. The main steps we have taken, or are planning to take, to ensure accessibility and inclusion are below:
Accessible Venue. The Newcastle Civic Centre is an accessible venue, for more information please contact the Inclusion & Accessibility chairs.
Arrangement of Accessible Hotel Rooms. We have already arranged with our accommodation providers that a subset of the rooms are accessible for people with a range of disabilities. If you require these, please get in touch.
Accessible Proceedings. We expect that all final camera ready submissions, including supplementary content�, will be accessible, and are providing support and guidance in order to help facilitate this.
Guidance on Video and Demonstration Accessibility. This is currently in preparation, and authors will be encouraged to follow this.
Appearance of Fairness in the Review Process. Our procedure is double blind, this means that reviewers do not see who the authors are, and vice versa. In addition, we have selected part of our program committee by an open process. This should mean that potential participants can have full confidence that there submissions will be fairly treated.